CenterTrack

CenterTrack is a robust case management and attendance tracking software program for the management of your child care centers. Users login to a secured website where they can manage a family file, track child care attendance, issue family fee invoices and generate state compliant forms and reports. Child care administrators, case managers, enrollment specialists, teachers and office staff can all use the same fully secured system to enter data, view information or print forms and reports. Program access is permission based, allowing directors to manage multiple locations and classrooms with ease. CenterTrack eliminates the need to complete forms by hand, use spreadsheets, enter information into a template or use a calculator. Save time and money, by expediting procedures and eliminating duplication of efforts. Streamline and automate your procedures and redirect your human resources to more important tasks! Complete your California CDE State reports by a click of a button, on time, every time! Electronically upload your 801A directly to the CDMIS site Generate the 9500, 8501, annual 8018 and meal benefit form Generate a variety of advance reports for individual or family tracking purposes Receive state compliant system updates Case Management Tasks are no longer time consuming. Receive automated alerts when an action required such as a recertification or if there is a missing document Generate invoices and receipts for subsidized and full cost families Scan documents and store images for future need or record keeping Track immunization records and print out CA Blue Immunization Card Tracking Attendance takes only minutes a day. Generate sign in/out sheets per classroom or center Load and view the monthly or weekly attendance sheet by center, program or classroom Edit attendance by child or by day All absence types are tracked automatically per child Print out the 9400 for monthly attendance review Collect, track and report attendance using tablets Family Enrollment process is streamlined and automated. After the basic family demographics and child information is entered, all of the forms flow freely from the system. Family and child data is easily maintained for accurate record keeping. Instantly determines eligibility for multiple programs and prints the 9600 Generates the completed Notice of Action in English or Spanish and keeps a copy for reprinting and audit purposes Automatically generates the Parent Income Worksheet Calculates the full and part time family fee Provides a complete history of all child and family case notes Enroll and maintain your large family waitlist by using KinderWait. Classroom Management is easier than ever before. Generate child rosters by program, center or classroom Monitor staff and child ratios View child data, track special needs, and requirements Print labels, send mass emails, create advanced reports to track individual child needs Search by child, date of birth, family, need, or program for quick information Track school schedules and vacation tracks Administrators and Directors can monitor, audit or view all information from any location. All forms and reports are state compliant to streamline processes Manage state contract requirements with ease Monitor and review any changes made, by accessing the History tab on each screen Shift staff resources to more important tasks and projects Provider Payment Module allows paying of subcontracting providers. Track provider rates Calculate provider payments Create provider statements Create payment export reports for transfer to accounting systems The Parent Payment Module allows agencies to collect fees and tuition from parents using credit cards. Payments can be accepted right from the Account area in CenterTrack. Agencies no longer need to sign up with a bank for payment processing and then manually input payments received into CenterTrack. It is all done right from within the system. CenterTrack was created with the user in mind. Well defined areas, big buttons, appropriate spacing and a directory tree menu making it a user friendly and an intuitive program to use. CenterTrack is designed to accommodate the largest school districts, operating hundreds of centers with thousands of children, as well as small agencies operating a few centers with dozens of children. If your center provides services to subsidized or full fee families and you need to report to the state on the services provided, then CenterTrack is the software you need! For more information or a demonstration, please contact our sales team at sales@controltec.com.