Background Alternative payment agencies reimburse childcare providers for childcare supplied to families on welfare. Generally the programs are funded by state and county governments, and the agencies have contracts to disburse the funds according to the specific criteria. This is a complex task, requiring much administration and tracking of many paper documents. The agencies are also accountable to the funding entities and must provide extensive reports. To do this, data must be tracked about families, parents, children, school schedules, income and eligibility requirements. Also, in order to reimburse childcare providers, schedules must be maintained and childcare provider information must be tracked. Attendance sheets are issued to providers for every enrolled child, and at the end of the attendance period, those sheets are returned back to the agency for payment processing. Additionally, in order to allocate funds and budget subsidies, the agencies must have access to financial trending data, projections and payment records. Concept KinderTrack streamlines this entire process for the agency. It becomes the tool the agency uses to perform all management, tracking and reporting tasks. KinderTrack allows the agency to focus on its mission, providing quality childcare and education, rather than processing paperwork. KinderTrack is revolutionary in the industry, in being a high-end, extensible and state-of-the-art system for subsidized childcare management. Architecture The system runs on Microsoft SQL Server 7.0. The user interface is written in Microsoft Visual C++ and all reports are implemented using Crystal Reports. KinderTrack is object oriented and designed to be customized for specific requirements differing from state to state and perhaps even agency to agency. Scale Our database is fully relational, allowing us to implement small systems as well as systems covering large areas like entire states. Ease of Use KinderTrack uses all standard Microsoft Windows user interface methodologies. Anyone familiar with Windows and standard Windows programs can use KinderTrack intuitively. This allows deployment of temporary workers for routine tasks after very minimal training. Reports Stock reports are provided with the system. Custom reports can be generated to suit your agency, county or state specific requirements. Also, the entire database can be exported and sent to your IS department for ad-hoc off-line reporting using any standard reporting tools. Controltec engineers can be available to generate custom queries and reports to accommodate your business reporting requirements. Customization KinderTrack is a standard base product. It is designed applying object oriented technology. This allows us to customize it with ease and without affecting the integrity of the base system. History All data is maintained. We even track changes from one update to the next. So it is possible to see when any information was changed, who made the change, when the change was made and the reason given by the operator who made the change.
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